ABOUT US

At TOPPAN Security, our mission is to shape a meaningful, technology-driven future by being a global leader in mission-critical identity and payment technologies.

We serves as the international development arm of the TOPPAN Group in the security domain founded in 1900. TOPPAN is a trusted Japanese brand renowned for its commitment to exceptional quality. Building on this legacy, we combine bold ideas, deep sector expertise, and collaborative intelligence to deliver secure, future-ready solutions.

Our culture is grounded in four core values: Agility, Ownership, Resilience, and a Sense of Fun. We move fast, lead with accountability, grow through challenges, and bring positive energy into everything we do.

Join us and be part of a global, collaborative team where trust and innovation drive everything we do.

ABOUT THE ROLE

JOB SUMMARY

The incumbent shall assist in the implementation of human resources, administrative functions. He/she will be responsible for Talent Acquisition and Management, Staff Relations and Performance Management, Support the day‐to‐day running of HR and Administrative Operations.

KEY Duties and Responsibilities

1. Human Resource Operations:

Under the direction of the Human Resource and Administration Manager, in collaboration with the human resource department, you will:

• Support the development, implementation, and maintenance of HR policies, procedures, and program to ensure cohesion and compliance.
• Administer staff records and personnel files, ensuring documentation is accurate and up to date.
• Coordinate performance management processes with departmental heads and file reviews accordingly.
• Administer employee benefits (medical insurance, pension schemes, safety and health).
• Manage leave schedules and ensure staff take leave when due.
• Oversee employee separations such as resignations/terminations.
• Ensure compliance with disciplinary processes and support the resolution of employee relations issues.
• Prepare, maintain and update records of disciplinary meetings, Monthly work reports, Regular staff meetings, inter-departmental communication records and other committee related documentations accurately.
• Under the direction of the HR and Admin Manager and in collaboration with the human resource department, follow-up the administration of compensation programs including job evaluations, salary reviews and administration.

1. 2 Talent Acquisition:

• Actively source the most relevant profiles on dedicated platforms and networks using innovative strategies to attract candidates.
• Act as a business partner to train, guide, and advise hiring managers on all talent acquisition initiatives.
• Ensure a positive candidate experience throughout the recruitment process.
• Build and maintain a strong talent pipeline by engaging with potential candidates and communities.
• Provide regular reports on recruitment progress and performance.
• Continuously improve the talent acquisition process. 

1. 3 Employee Experience:

• Prepare orientation materials and organize induction sessions for new employees.
• In collaboration with departmental heads, identify training and development needs, source training providers, and monitor outcomes.
• Promote employee wellbeing by coordinating health, safety, and welfare initiatives.
• Foster a culture of collaboration, openness, and engagement across the organization.

1. 4 Administration Operations      

• Specifically, receive and work with the procurement committee and the finance department to ensure timely purchase of supplies and services needed for the proper running of the department.
• Ensure staffs have the required facilities required to carry out related duties effectively.
• Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and systems.
• Assist in facilitating necessary permits/licenses from government(s) for building maintenance; utilities; official vehicles and other equipment as required.
• Maintaining employee discipline and handling disciplinary cases.
• Perform other duties as assigned by the immediate supervisor.

KEY PERFORMANCE INDICATORS

• Timely recruitment process

• Updated leave plan

• Updated personnel files

• Develop annual training plan

• Timely payments effects & follow-ups

ABOUT YOU

QUALIFICATIONS & EXPERIENCE

• Degree in Human Resource Management, Management, or in a relevant field from     a recognized institution.

• Seven /07/ years of relevant work experience in the field, out of which, (03+) years   of hands-on experience as Senior Officer.

• A Manufacturing or an Industrial related work experience is a must.

• Good Exposure to Labour intensive setups and Labour Handling issues.

• Working Knowledge of HRIS or an ERP is an advantage.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Technical skills & Analytic skills

•Professional skills in running HR & Admin functions

•Computer & Presentation skills

•Ability to manage large volume works / assignments for long hours and the weekends.

•Should depict excellent organizational skills.

• Interpersonal and Behavioural competencies:

•Able to influence the behaviour and decisions of people on matters concerning recruitment and other personnel or individual issues.

•Able to cope with change, to be flexible and to handle uncertainty.

•Able to communicate well, orally and in writing

•Ability to work under pressure.

•Have interests in learning new environments, duties and tasks.

•Amharic, English & additional language knowledge is an advantage.

TOPPAN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, color, religion, national origin, veteran status, or disability.